Employee Reporting Requirements

Reporting requirements of all employees

All members of the College community are responsible for creating a campus environment free from unlawful discrimination and harassment and for abiding by the policy and procedures setforth in LCSC Policy 3.110 Discimination, Sexual Harassment and Retaliation Prohibited.  The College expects all members of the College community to refrain from engaging in conduct that constitutes unlawful discrimination or harassment.

Employees who observe or are otherwise made aware of discrimination, harassment, or other inappropriate conduct that may implicate the above listed policy must report such conduct to their supervisor, Human Resource Services, or the Title IX Coordinator.

Members of the College community are expected to cooperate with the College in any investigation of alleged discrimination and/or harassment under this policy to the extent permissible by applicable law.

Exceptions to Employee Reporting Responsibilities

1. Employees who are statutorily barred from reporting (i.e., health care providers and mental health care providers acting in their capacities as health care providers).
2. Employees, work scholars, professional trainees, and other similar individuals who are not statutorily barred from reporting but who provide services to students in LCSC Student Health Services or LCSC Student Counseling, and who as a result of work within that office, learn of an incident that may implicate this policy.
3. Employees participating in a preventative education program for students regarding sex and gender based violence or related program, during which a student discloses having experienced sexual harassment or sexual misconduct.

Employees that have been subjected to discrimination, sexual harassment, sexual misconduct, or retaliation are not required to self-report the alleged incident they were involved in.

campus security authorities (csa)

If you have been designated as a Campus Security Authority (CSA) you have additional reporting requirements (Policy 3.204).  A CSA is an official of the College who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings, and to whom crimes are most likely to be reported. Campus Security Authorities for Lewis-Clark State College include, but are not limited to:

1. Faculty advisers to student organization;
2. Athletic team coaches;
3. Director of Athletics;
4. Vice President for Student Affairs;
5. Title IX Coordinator;
6. Director for Residence Life;
7. Director of the Student Counseling Center;
8. Director of Human Resource Services;
9. Resident Advisors and Peer Mentors;
10. Director of the Advising Center;
11. Director of First Year Experience;
12. Director of Student Employment – Career Center and LC Work Scholars;
13. Director for the Center for Student Leadership;
14. Director of Student Support Services;
15. Directors of the LC Outreach Centers in Grangeville and Orofino;
16. Director of Student Services at the Coeur d’Alene Center; and
17. Director of the Coeur d’Alene Center.

Campus Security Authorities are obligated by federal law to report Clery Act Crimes. LewisClark State College provides online training through SafeColleges for all CSA’s. Annually, the Director of the Office of Campus Security and Emergency Preparedness will notify all CSA’s by email of their duties and the requirements to take the CSA computer based training.

Clery Crime Reporting Process: CSA’s will immediately report all Clery Crimes that they either have first-hand knowledge of or that have been reported to them by using the online form available on the LCSC Security website at http://www.lcsc.edu/security/. CSA’s should not wait to report such Clery Crimes for any reason.

A CSA’s only duty is to report what they observe or what has been reported to them. CSA’s do not investigate the reported Clery Crime or assess the validity of the reported Clery Crime. A CSA must provide as much information about the incident as possible. If a CSA is in doubt on whether to report an incident or not, they should err on the side of caution and report the incident. Where appropriate, the Director of the Office of Campus Security and Emergency Preparedness will issue a Timely Warning or Emergency Notification to the campus community, including students, staff, faculty, and possible visitors.