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Office of Grants & Contracts

Forms, Tools and Boilerplates

PDF FORM INSTRUCTIONS

Opening a PDF form

Show fields on a PDF form

Attaching a file to a PDF form

Create a Digital ID / Electronic Signature

SUPPLEMENTAL MATERIALS

LCSC Award Lifecycle

Effort Conversions - Identifying Effort

LCSC Expense Object Codes

Elements of a Sponsored Project Application

Funding Types

Project Classification

Project Function

Compliance Requirements

College Requirements

Sponsor / Donor Information

Investigator(s) / Director

Project Synopsis / Abstract

Budget Requirements

Expense Categories

PRE-AWARD FORMS

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FormPurposeDue Date
Intent to Apply The ‘Intent to Apply Form' is required each time a Lewis-Clark State College (LCSC) employee is seeking external funding via grants, contracts, sub-awards, or cooperative agreements. Twenty-one (21) days prior to the grant submission deadline.
Proposal Submission Approval (PSA) After having received initial approval the Office of Grants and Contracts (OGC) will e-mail the PSA to the Principal Investigator/Project Director (PI/PD). The PSA allows the PI/PD to provide more information to the College about the specific grant or contract opportunity for which PI/PD plans to apply. Ten (10) business days prior to the grant submission deadline.
Proof of Submission After having received final approval the OGC will e-mail the Proof of Submission Form to the PI/PD. This form is to evidence the submission of a proposal or application. Three (3) business days following a formal submission.
Facilities and Administrative (F&A) Waiver Request This form is used to request a Facilities & Administrative (F&A) Indirect Cost Waiver. Prior to submitting a PSA.
Cost Share / Match Commitment Request This form is used to request that LCSC make a costshare / match contribution on an award or contract. Prior to submitting a PSA.
DECISION FORMS
FormPurposeDue Date
Notification of Award Decision The ‘Notification of Award Decision' is used to document the date the College receives notice a sponsored project has been awarded. The date an ‘Award Notification’ is received by the College.
POST-AWARD FORMS
FormPurposeDue Date
P-Card Purchase Request Form The P-Card Purchase Request form was designed to streamline and simplify the purchasing process for relatively small dollar items (under $2,000). Preferably, prior to a sponsored project related expense being charged to a P-Card.
Requisition (REQ) Request Please enter REQ request’s in Colleague for purchases between $2,000 and $10,000.00. For purchases under $2,000, which will be purchased via REQ, contact the Purchasing Office to get a Purchase Order (PO) number. More information on the requisition process can be found on the Purchasing Office’s website.  Prior to a sponsored project related expense being purchased via REQ.
Report Review and Submission Approval Form The Report Review and Submission Approval Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's reporting requirements and deadlines. Five (5) business days prior to the submission deadline.
Budget Revision Authorization Request Form The Budget Revision Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions. Prior to contacting a sponsoring agency to request a budget revision.
No-Cost Extension Request Form The No-Cost Extension Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions. Prior to contacting a sponsoring agency to request a no-cost extension.
Memorandum of Agreement (MOA) An LCSC MOA is needed for all employees receiving compensation for grant-related work who are not specifically identified by name within the sponsored project agreement. The MOA should accompany the Personnel Action (PA) Form. An MOA is also needed when a sponsored project requires the services and/or commitment of an outside consultant and/or organization. When a person/organization is hired and prior to the submission of a PA Form
Program Activity / Time & Effort Report (PAR) Personnel who receive a salary from sponsored project dollars are required to keep a record of their program activity / time and effort during the sponsored project. Program Activity / Time & Effort Certification should reflect all activities performed by the employee during the project period, including those which are paid for by the College.  Professional Employees should complete a PAR each semester. Classified Employees and Irregular Help should complete a PAR quarterly.
Change of Personnel Request Form Coming Soon Coming Soon
Change of Effort Request Form Coming Soon Coming Soon
Sponsored Project Close-Out Form Coming Soon Coming Soon
Tools

Budget Template - Fiscal Year 2021

Boilerplates

Work Made for Hire

Project Timeline