Attaching a file to a PDF form
Create a Digital ID / Electronic Signature
Effort Conversions - Identifying Effort
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| Form | Purpose | Due Date |
|---|---|---|
| Intent to Apply | The ‘Intent to Apply Form' is required each time a Lewis-Clark State College (LCSC) employee is seeking external funding via grants, contracts, sub-awards, or cooperative agreements. | Twenty-one (21) days prior to the grant submission deadline. |
| Proposal Submission Approval (PSA) | After having received initial approval the Office of Grants and Contracts (OGC) will e-mail the PSA to the Principal Investigator/Project Director (PI/PD). The PSA allows the PI/PD to provide more information to the College about the specific grant or contract opportunity for which PI/PD plans to apply. | Ten (10) business days prior to the grant submission deadline. |
| Proof of Submission | After having received final approval the OGC will e-mail the Proof of Submission Form to the PI/PD. This form is to evidence the submission of a proposal or application. | Three (3) business days following a formal submission. |
| Facilities and Administrative (F&A) Waiver Request | This form is used to request a Facilities & Administrative (F&A) Indirect Cost Waiver. | Prior to submitting a PSA. |
| Cost Share / Match Commitment Request | This form is used to request that LCSC make a costshare / match contribution on an award or contract. | Prior to submitting a PSA. |
| Form | Purpose | Due Date |
|---|---|---|
| Notification of Award Decision | The ‘Notification of Award Decision' is used to document the date the College receives notice a sponsored project has been awarded. | The date an ‘Award Notification’ is received by the College. |
| Form | Purpose | Due Date |
|---|---|---|
| P-Card Purchase Request Form | The P-Card Purchase Request form was designed to streamline and simplify the purchasing process for relatively small dollar items (under $2,000). | Preferably, prior to a sponsored project related expense being charged to a P-Card. |
| Requisition (REQ) Request | Please enter REQ request’s in Colleague for purchases between $2,000 and $10,000.00. For purchases under $2,000, which will be purchased via REQ, contact the Purchasing Office to get a Purchase Order (PO) number. More information on the requisition process can be found on the Purchasing Office’s website. | Prior to a sponsored project related expense being purchased via REQ. |
| Report Review and Submission Approval Form | The Report Review and Submission Approval Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's reporting requirements and deadlines. | Five (5) business days prior to the submission deadline. |
| Budget Revision Authorization Request Form | The Budget Revision Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions. | Prior to contacting a sponsoring agency to request a budget revision. |
| No-Cost Extension Request Form | The No-Cost Extension Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions. | Prior to contacting a sponsoring agency to request a no-cost extension. |
| Memorandum of Agreement (MOA) | An LCSC MOA is needed for all employees receiving compensation for grant-related work who are not specifically identified by name within the sponsored project agreement. The MOA should accompany the Personnel Action (PA) Form. An MOA is also needed when a sponsored project requires the services and/or commitment of an outside consultant and/or organization. | When a person/organization is hired and prior to the submission of a PA Form |
| Program Activity / Time & Effort Report (PAR) | Personnel who receive a salary from sponsored project dollars are required to keep a record of their program activity / time and effort during the sponsored project. Program Activity / Time & Effort Certification should reflect all activities performed by the employee during the project period, including those which are paid for by the College. | Professional Employees should complete a PAR each semester. Classified Employees and Irregular Help should complete a PAR quarterly. |
| Change of Personnel Request Form | Coming Soon | Coming Soon |
| Change of Effort Request Form | Coming Soon | Coming Soon |
| Sponsored Project Close-Out Form | Coming Soon | Coming Soon |
Budget Template - Fiscal Year 2021
