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LCSC Award Lifecycle
Effort Conversions - Identifying Effort
LCSC Expense Object Codes
Elements of a Sponsored Project Application
Sponsor / Donor Information
Investigator(s) / Director
Project Synopsis / Abstract
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|Intent to Apply
||The ‘Intent to Apply Form' is required each time a Lewis-Clark State College (LCSC) employee is seeking external funding via grants, contracts, sub-awards, or cooperative agreements.
||Twenty-one (21) days prior to the grant submission deadline.
|Proposal Submission Approval (PSA)
||After having received initial approval the Office of Grants and Contracts (OGC) will e-mail the PSA to the Principal Investigator/Project Director (PI/PD). The PSA allows the PI/PD to provide more information to the College about the specific grant or contract opportunity for which PI/PD plans to apply.
||Ten (10) business days prior to the grant submission deadline.
|Proof of Submission
||After having received final approval the OGC will e-mail the Proof of Submission Form to the PI/PD. This form is to evidence the submission of a proposal or application.
||Three (3) business days following a formal submission.
|Facilities and Administrative (F&A) Waiver Request
||This form is used to request a Facilities & Administrative (F&A) Indirect Cost Waiver.
||Prior to submitting a PSA.
|Cost Share / Match Commitment Request
||This form is used to request that LCSC make a costshare / match contribution on an award or contract.
||Prior to submitting a PSA.
|Notification of Award Decision
||The ‘Notification of Award Decision' is used to document the date the College receives notice a sponsored project has been awarded.
||The date an ‘Award Notification’ is received by the College.
|P-Card Purchase Request Form
||The P-Card Purchase Request form was designed to streamline and simplify the purchasing process for relatively small dollar items (under $2,000).
||Preferably, prior to a sponsored project related expense being charged to a P-Card.
|Requisition (REQ) Request
||Please enter REQ request’s in Colleague for purchases between $2,000 and $10,000.00. For purchases under $2,000, which will be purchased via REQ, contact the Purchasing Office to get a Purchase Order (PO) number. More information on the requisition process can be found on the Purchasing Office’s website.
||Prior to a sponsored project related expense being purchased via REQ.
|Report Review and Submission Approval Form
||The Report Review and Submission Approval Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's reporting requirements and deadlines.
||Five (5) business days prior to the submission deadline.
|Budget Revision Authorization Request Form
||The Budget Revision Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions.
||Prior to contacting a sponsoring agency to request a budget revision.
|No-Cost Extension Request Form
||The No-Cost Extension Authorization Request Form was designed to allow the OGC and PI/PD to interface with each other to maintain compliance with the award's terms and conditions.
||Prior to contacting a sponsoring agency to request a no-cost extension.
|Memorandum of Agreement (MOA)
||An LCSC MOA is needed for all employees receiving compensation for grant-related work who are not specifically identified by name within the sponsored project agreement. The MOA should accompany the Personnel Action (PA) Form. An MOA is also needed when a sponsored project requires the services and/or commitment of an outside consultant and/or organization.
||When a person/organization is hired and prior to the submission of a PA Form
|Program Activity / Time & Effort Report (PAR)
||Personnel who receive a salary from sponsored project dollars are required to keep a record of their program activity / time and effort during the sponsored project. Program Activity / Time & Effort Certification should reflect all activities performed by the employee during the project period, including those which are paid for by the College.
||Professional Employees should complete a PAR each semester. Classified Employees and Irregular Help should complete a PAR quarterly.
|Change of Personnel Request Form
|Change of Effort Request Form
|Sponsored Project Close-Out Form
Budget Template - Fiscal Year 2021
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